Contract to Close Transaction Coordination

Full Service transaction coordination is $400 for either buyer or seller representation or $525 for a double end deal. If a deal does not close, you pay us nothing.

Here is a complete list of what we do from the time we open the file until closing day. If you are interested in a service you don’t see here or want to customize your package, just ask and we will do our best to accommodate your needs.

Upon Opening your file

  • Thoroughly review the contract and ensure it is fully executed with all signatures, initials and dates.

  • Make sure any applicable addenda, broker specific forms, and seller's disclosures are included and signed. 

  • Send executed documents your client, agent, title, and mortgage company if applicable.

  • Send introductory email with party introductions, detailed transaction timeline, and explanation of TC duties.

  • Ensure initial deposit is made and obtain escrow letter.

    Agent Responsibilities

  • Provide us with your fully executed contract.

  • Schedule and attend appointments (inspection, appraisal, and final walk-through, closing).

  • Negotiate potential changes to the contract (we will make the changes/prepare addenda and obtain signatures).

  • Communicate contingency removals with your client (we will send you reminders of deadlines)

  • Remove your belongings from the property (lockbox, sign, fliers, etc). If sign and post were installed by a third party company we will contact them to have it removed.

Throughout the transaction

  • Track the contract's timeline and ensure deadlines are met (loan commitment, inspection period, escrow due dates, title commitment).

  • Obtain HOA contact information, application, and bylaws.

  • Ensure the buyer submits HOA application and obtain approval letter if applicable.

  • Confirm date/time of home inspection and confirm utilities will be turned on.

  • Confirm date/time of appraisal.

  • Prepare additional addenda as needed (price reductions, repairs, extensions, etc.) 

  • Maintain regular contact with cooperating agent, title company, HOA, and loan officer for status updates and outstanding items. 

At closing time

  • Confirm date/time of final walk through and closing.

  • Coordinate outgoing wires from escrow.

  • Ensure that the client received the title company’s wire instructions.

  • Submit file to your office for compliance.

  • Ensure client has utility transfer information.

  • Thank client.



Other Services Offered

Fees for these services are due upfront/upon invoice and are not subject to contract acceptance or closing.

Listing Management - $175 per listing

  • Input listing into MLS with photos and any PDF attachments requested by Agent.

  • Enter showing instructions into Showingtime.

  • Review listing agreement to ensure it is complete and required disclosures are included.

  • Submit to your office for compliance.

  • Obtain HOA application procedures, rules and regulations, and other pertinent information.

  • Make changes in MLS throughout the transaction (price changes, open houses, extensions, status changes, new photos, etc.)

  • Agent to provide executed listing agreement and MLS input sheet.

Contract Preparation - $50 for a offer/$30 for a listing agreement

  • Prepare the contract or listing agreement along with applicable addenda.

  • Revise the contract and obtain initials if a counter offer is received (revisions will be made only one time).

  • If accepted, review the contract and ensure it is fully executed by both sides.

  • Agent must provide all terms and approve in writing before it is sent to the client.